Relocation Management Services
A streamlined, seamless and successful office move starts with an organized, strategic relocation plan and ends once everyone and everything is moved in and it is business as usual. This takes a significant amount of time. For the move project manager, an average relocation, with build-out, requires 300 to 500 hours to plan and complete. This is approximately 13 weeks of full-time work, not including other staff. In order to meet this critical deliverable, iOffice acts as your relocation consultant and manager during the entire move process, offering turnkey solutions from initial concept through physical move, iOffice develops a customized solution based on a proven standard for the relocation of your employees, computers, servers, telephones, copiers, furniture, files, etc. Companies hire architects and engineersto plan your space, they you hire construction companies to build the space, so it only makes sense to hire iOffice to manage the move.
iOffice Provides Superior Relocation Management Services
The Relocation Manager manages your company’s entire move. The RM begins by developing a strategic plan and timeline to fit the organization’s specific needs. This includes interviewing department heads to ascertain special departmental needs, attending scheduled meetings with the client to establish a master move strategy, coordinating the appropriate vendors, securing all the appropriate documentation and the list goes on.
iOffice can coordinate all elements of the move including:
- Supporting the internal move team
- Creating mover RFPs
- Coordinating item labeling
- Equipping the team with tools and training
- Coordinating moves and pre-moves
- Managing the move budget
- Arranging for disposal of unwanted equipment and furniture
- Resolving post move issues/claims
- Reviewing mover & vendor invoices for accuracy
- Coordinating file room moves
- Developing layouts for each room & posting for movers
- Coordinating installation of furniture & equipment
- Conducting regular move meetings
- Coordinating Trash Out
- Arranging for clean up of vacated premises
- Coordinating technical & equipment moves
iOffice utilizes proven technology
iOffice relies on the iConnect Solution to coordinate moves. Through iConnect, customers can actually view and collaborate on their specific moves. Dynamic floor plans are posted on-line creating an environment that allows customers to easily post scenarios and review final “move-to” lists as well as allows iOffice to easily coordinate all tasks and vendors associated with the project. Last minute changes can easily be made and accounted for. Box labels, room placards and clearly defined floor plans can be accurately generated. Once the project is complete, the customer has the option of using iConnect to manage space and ongoing moves.
iOffice knows quality movers
Most companies do not know what to look for in a good mover. A choice is usually based on name recognition or the low cost bidder - neither of which is successful. iOffice has working knowledge of the move vendors and detailed requirements for the mover to satisfy.
iOffice knows how movers work
iOffice develops the move plan with detailed instructions including color coordinated room signs, box labels and floor plans. Senior Move Managers are stationed at the origin and destination location. These managers know the “tricks of the trade” and supervise the movers to guarantee that the job gets done correctly and in the most efficient way.
iOffice is partnered with the best specialty movers
iOffice has established relationships and has hands-on experience working with quality movers for specialized items such as shelving, files, IT resources, labs and furniture. We can identify and help you select the right resource for your move.
iOffice is prepared with the right certifications and documentation
iOffice know the requirements of building management. We maintain the appropriate levels of insurance and certifications to ensure risk is minimized and your move is executed according to plan.