Facility management software can go a long way toward boosting your productivity, but only if it can keep up with you (and your team.)
When it comes to implementing facility management software, you have several options. You can host it at another data center, install it using your company’s own internal servers, or use cloud-based facility management software.
Here are four reasons why facility management software is better in the cloud.
Cloud-Based Facility Management Software: 4 Big Advantages
1. Better Data Management
Data is the lifeblood of facility management.
With cloud-based facility management software, data aggregation and analysis is exponentially easier. Since every piece of information is automatically backed up to a secure cloud server, you don’t have to worry about relying on manual backups.
In addition, because the cloud server is secure, you don’t need to be concerned about data breaches. And in the rare event something goes wrong with the facilities data in the cloud, the software provider is better equipped to quickly resolve the issue and minimize the impact.
2. Fewer Assets to Track and Spaces to Manage
The expenses of investing in facility management software that isn’t cloud-based go well beyond simply purchasing the software. First, there’s the initial cost of new hardware, including servers and networking equipment. That’s assuming you have the space available to house it. Then there’s the cost of maintaining and updating that equipment, which can be significant.
With cloud-based facility management software, there are no additional assets or spaces to manage. You don’t have to monitor the performance of the servers or the temperature and humidity of the space where they are stored. And because there are fewer assets, there are fewer opportunities for hardware failure.
3. Greater Flexibility
Even with all of the most accurate data available, forecasting the future needs of a company isn’t an exact science. The size and needs of your company will fluctuate over time, which means whatever technologies you’re using to manage operations must be able to adapt to these fluctuations.
Cloud-based facility management software is designed to do just that. If your company needs to add new users or new features as you grow, it’s easy to do that remotely. And if your company’s growth requires additional data storage, your software provider can take care of that, too.
Cloud-based facility management software is specifically built to be flexible and easily scaled whether your company is growing or consolidating.
4. Easier Approval Process
Getting approval from your executive team to increase the facility management budget can feel like a Herculean task.
But the cost-effectiveness of cloud-based facility management makes budget conversations easier and increases the likelihood of approval. Using cloud-based facility management software means you need approval on two costs: 1) the initial set-up fee, and 2) the ongoing subscription cost. That’s it.
You don’t have to spend weeks or months trying to schedule meetings with various members of the organization. Instead, you can get approval, work with IT to set up the cloud-based system, and go back to doing what you do best: optimizing the workplace.
Why Your Workforce Is Better Off With Cloud-Based Facility Management Software
One last, important thing to keep in mind: the benefits of cloud-based facility management solutions aren’t limited to facility managers. Every member of your organization can take advantage of the power, flexibility and mobility of a cloud-based software. And because the solution’s upgrades and feature expansions are often the result of user feedback, employees will consistently have access to the most user-friendly version of the software.
In other words, everyone wins. Want to take a closer look at iOFFICE’s cloud-based facility management software? Request a demo today.