Returning To the Office? 9 Ways To Help Employees Feel Safe

by Hai Falor on April 23, 2020
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Following the announcement of a three-phased approach for reopening U.S. businesses when each state determines it’s safe to do so, your company may be considering returning to the office soon.

Plans to reopen will vary, depending on your location and your industry, but no matter what kind of workplace you have, protecting the safety of your employees should be your highest priority. 

Here are nine ways to keep employees safe and ease the transition when returning to the office. 


1. Reallocate Your Space Before Employees Return

Space desks farther apart if possible, using space management software to adjust seating. Consider repurposing common areas into workstations to allow your teams to spread out. Space management software can help you visualize your plan in advance. 

2. Add Sanitation Stations

Keep cleaning products on hand so employees can wipe down their workspaces. Encourage hand-washing with reminders in dining areas and restrooms.

3. Bring Back Employees in Stages

Consider bringing back your workforce gradually, using move management software to plan scenarios. Monitor how your space is being used and reallocate as needed. Consider using sensors to identify high-use areas.

4. Encourage Remote Working

Enable your teams to continue remote working to limit the number of people in the office.

5. Rethink Sick Time Policies

Update your sick time guidelines to incorporate remote working or unpaid options.

6. Follow Rules & Regulations

While a pandemic situation does allow organizations to screen employees before allowing them to return to work, be mindful of privacy regulations. Remember, screening isn’t a guarantee that the person isn’t infected or contagious.

7. Limit Visitors

Use visitor management software to monitor the number of outside visitors entering your workplace.

8. Limit The Capacity of Meeting Rooms

Leverage your meeting room management software to adjust the allowable capacity. 

9. Communicate With Employees Frequently

Consider holding virtual daily briefings or providing updates on mobile apps like iOFFICE Hummingbird. Give leaders the tools they need to maintain productivity and deliver a positive employee experience.

iOFFICE can help you optimize your workspace and make your employees feel safe when you welcome them back. Schedule a live demo to learn more

Source: Equal Employment Opportunity Commission, March 19, 2020,


Hai Falor

Hai worked in the corporate real estate division of BB&T for 10 years focusing on facilities management, vendor management, and IT systems before coming to work for iOFFICE. With extensive experience in the IWMS software industry, where he served many years in sales and as a solutions engineer, Hai knows his facilities management stuff.

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