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How To Instantly Adjust Your Floor Plan For Safe Distancing

by Chad Smith on May 5, 2020

Planning a return to the workplace amid ongoing concerns about the coronavirus pandemic means rethinking space planning to follow safe distancing guidelines.

In response to this growing need, iOFFICE has developed a planning tool that takes the guesswork out of physical distancing.

Our new Space-Right™ tool helps you to automatically reconfigure your floor plans based on safe distancing parameters. Here’s a closer look at how it works.

What Is The Space-Right™ Safe Distancing Planner?

Our Space-Right safe distancing planner is an added feature that works with our space management software and move software.

Using this new planning tool, workplace leaders can:

  1. Set safe distancing parameters based on the amount of space needed between workspaces using a simple slider
  2. Automatically generate new floor plans based on those parameters
  3. Map and compare scenarios prior to implementing changes
  4. Reconfigure spaces that fall outside of the safe distancing range (such as conference rooms or common areas)
  5. Reassign seats based on employee location or assigned shifts
  6. Create move tickets to make necessary changes in your workplace

Our simplified approach to space planning can help you return to work faster. It also gives you the flexibility to ease restrictions and deploy them again at any time.

How To Get Started With Safe Distancing

If you already have our space management and move management software, talk to your account manager about adding the new Space-Right feature. Existing customers receive three months of free access to Space-Right to support your return-to-work planning.

If you don’t use our space and move software yet, our team can get you up and running quickly. Providing copies of your polylined floor plans will put you on the fast track to smarter space planning, allowing our team to rapidly complete your software implementation.

What is polylining?

Polylining draws a perimeter around the inside walls of your floor plan, giving you the most accurate space measurements and ensuring every inch of space is labeled correctly.

(Learn more about why polylining is important for space management.)

If you use a CAFM like AutoCAD, you most likely have polylined floor plans. Fortunately, you don’t have to be a pro at polylining to use our space management software. Our team can help you convert PDF or JPG files of your floor plans into interactive layers without our system.

Once it’s done, you’ll be able to take advantage of all our space and move planning features, including:

  • Visualizing space utilization for your entire real estate portfolio
  • Using interactive stacking diagrams to move or restack floors
  • Creating plans to move individuals or teams back into your workforce in shifts or with safe distancing

Space Planning Beyond The Coronavirus Pandemic

Although the recent coronavirus pandemic has brought smarter space planning to the forefront of everyone’s minds, it will remain essential for any modern, agile workplace.

In addition to keeping your employees safe, proper space planning gives you the insight you need to adapt to ongoing changes in your workforce.

That includes adjusting your real estate strategy for a more distributed workforce, a greater emphasis on remote work and an increase in independent contractors or consultants.

The latest Gartner research shows at least 41% of employees will continue to work remotely at least part of the time after workplaces reopen.

With our new planning tool, you can assign seating based on employees’ needs. Employees who plan to continue working remotely several days a week can be assigned to share desks with others who work remotely on alternate days.

You can also designate certain desks or small conference rooms as flexible spaces, allowing employees to reserve them as needed.

You’ll want to make sure you have a plan in place for cleaning and sanitizing shared spaces more frequently going forward to ensure employee health and safety, and to reduce overall risk for your business.

Although the worst of the coronavirus pandemic will hopefully be behind us soon, public health officials have warned we could see another potential outbreak in the fall that coincides with flu season.

Just as your workplace has emergency response plans you can enact at a moment’s notice, you should have contingency plans for safe physical distancing. And, when you need to pivot quickly based on changing needs, manually planning desk spacing measures simply isn’t an option.

Ready for a closer look at our Space-Right planner? See how it works and request a live demo today.

Capterra Ratings: ★★★★★ 4.5/5

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