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Design a safer workplace with the Space-Right™ physical distancing tool
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    Using Sensors To Create Cleaner, Safer Workplaces

    by Mike Petrusky on May 28, 2020
    Using Sensors To Create A Safer, Cleaner Workplace

    As companies make plans to return to the workplace, cleanliness and safety are among their top concerns. They’re also concerned about the costs of managing additional cleaning and sanitizing.

    Most workplaces are returning and planning to return at reduced capacity. Many are also shifting away from assigned seats in favor of free address or reservable workspaces, which can make it difficult to know which spaces actually need to be cleaned each day.

    Sensors take the guesswork out of this equation, enabling more efficient, cost-effective cleaning based on actual use.

    We recently hosted a webinar with one of our sensor partners, CoWorkr, to share more about how it works.

    In case you missed it, you can watch a recording here or check out the highlights below.

    How Is Coronavirus Changing Facility Maintenance?

    In response to concerns about coronavirus, many companies are updating their cleaning protocols to include:

    • Obtaining special certifications through an agency like the Global Biorisk Advisory Council for deep cleaning
    • Using hospital-grade disinfectants to sanitize workstations
    • Increasing cleaning frequency
    • Using advanced equipment, such as electrostatic sprayers or electrolyzed water

    These additional measures can put a strain on janitorial services and facility management teams. It has become clear that a “one-size-fits-all” approach to cleaning no longer makes sense, CoWorkr CEO and cofounder Elizabeth Redmond said.

    It can also be difficult for employees to know where to find a space that was recently sanitized, especially when shared spaces are becoming more common. Spaces that appear to be clean may still carry invisible threats.

    How Do CoWorkr Sensors Work?

    CoWorkr offers “hyper-versatile” sensors for all types of spaces, including workstations, phone booths, meeting rooms and even common areas.

    These passive infrared sensors are the size of a matchbook but powerful, with a lithium-ion battery that lasts up to five years. They collect high-resolution data anonymously from any area for accurate, real-time space utilization insights.

    All occupancy data is processed on the sensor device and stored in a secure cloud environment.

    Their accuracy and versatility make them valuable for many different stakeholders, including real estate professionals, facilities management and workplace experience leaders, as well as helping to reassure employee and visitor end-users, said Keenan May, CoWorkr CPO and cofounder.

    How Does Sensor Data Optimize Cleaning Services?

    Facilities managers or workplace leaders can view an activity report of CoWorkr’s sensor data to help them determine which spaces need to be sanitized daily or even hourly.

    They can view daily sensor data using an app or export it into a PDF and can set up cleaning intervals for a customized timeframe, based on demand.

    They can even receive alerts for real-time space occupancy or historical data. For instance, they can set up an alert to notify them when meeting rooms reach 50% occupancy.

    Soon, they will also be able to see sensor data within their floor plans, using an integration with iOFFICE’s space management software.

    Using Sensor Data For Smarter Space Planning

    Real-time sensor data is also valuable for space planning purposes. As more companies adopt an agile work environment, they are using sensors to help employees find and reserve available workspaces, optimize their office design and plan for the future.

    In our webinar poll, 36% of participants said they were using space utilization data to help manage their workplace. Another 27% said they hoped to use it in the near future.

    Our team is working closely with CoWorkr and other sensor companies to make the valuable data they collect more visible and actionable. Our Space-Right™ physical distancing feature is one of many tools that workplace leaders can use to strategically plan and optimize space in a scalable way.

    Watch the webinar to learn more, and stay tuned for more updates.


    Capterra Ratings: ★★★★★ 4.5/5