To effectively manage space today and for the office of the future, it is critical to understand what type of space exists, how it is used, the frequency of use and what user group is using the space.
This is difficult and time-consuming if you are using static copies of floor plans that have to be manually updated. Facility Managers need Space Management Software that is easy to use and implement, provides accurate, real-time information in a couple of clicks…and is cost-effective.
The iOffice Move Management enables you to coordinate the multiple and varyiing tasks associated with moving employees and assets across your enterprise.
It allows all parties involved in fulfilling the request to receive real time updates and task lists to facilitate accurate, timely moves, ensuring employee productivity is unaffected.
OpenSpace allows your workforce to reserve the type of space they need when they need it resulting in better use of your space assets and more flexibility for your workforce. The room reservation app provides the ability to reserve any type of space via your smartphone, tablet or desktop.
In today's fast-moving work environment, facilities managers need a tool to coordinate on-demand requests and manage scheduled or preventative maintenance tasks for efficient operations.
The service request module is a robust tool that interfaces with the many user groups engage with managing your building. In addition, the module provides real time understanding of your operation to enable you to recommend cost-saving strategies.
Asset Tracking provides an online, centralized portal for maintaining any asset type. The asset list is defined by organization. In addition, each asset can be uniquely defined and tracked based on the information the organization deems critical to its business processes.
The iOffice web-based asset tracking software allows an unlimited number of assets, an unlimited number of asset types and an unlimited number of fields per asset definition. Our solutions are designed to meet the unique needs of each operation.
The iOffice Mail Tracking System automates tracking of mail and packages after they reach the mail center. Items are quickly scanned and recipient data is captured via mobile computing devices. This system ensures full accountability of items through delivery to the recipient. Once delivered, all transaction data is archived to history, but is readily available via on-line search.
For organizations that maintain centralized printing facilities, the need to receive requests and track the requests through production and billing is critical for maintaining efficient, high-quality print operations.
The Copy Module establishes an on-line presence for your copy center. End users can access a dynamic form, from anywhere, which allows them to submit requests, attach electronic files for production, and seamlessly monitor job status.
iOffice Inventory Tracking provides the flexibility to allow the customer to define the type of items to be tracked and the format in which the application is used either for operations only or a combination of operations and the end-user population.
Regardless of item type and functional format, the system allows for tracking of items, the current on-hand quantity and cost; items that are on order from the provider and items requested by the workforce.
With iOffice Visitor Management, visitors can scan their driver’s license or simply input the required information. As soon as the visitor is registered, a date-stamped badge can print and an email notification can be automatically sent to the host for visitor notification.
The visitor information is maintained in a series of queue’s based on the visitor status and once signed out the visitor data is archived on-line for immediate access.
The iOffice File Tracking System allows you to easily check-in and check-out files with a barcode scan automatically updating current status of ownership.
Location and files definitions are unique to the organization. The file tracking system can be used to satisfy end user requests for file delivery and pick up or in a kiosk mode for end user self check-in and out.
See how Sodexo is using our tools.
With 10 independent, fully integrated modules, businesses can choose and pay for only the applications they need. Ranging from facilities and space management to package, asset and visitor tracking to conference and desk reservations, we built iOFFICE as an agile, configurable tool to grow and adapt to your needs.
iOFFICE is scalable and designed to grow with you and the locations and services you need in a single portal. With weekly product enhancements, you benefit from the collective feedback of more than 2 million users worldwide.
No other IWMS comes close to iOFFICE's intuitive user interface, so there’s no IT cost to implement or support. Our frustration-free training and implementation process has helped our 1800 customers start using iOFFICE in a few weeks, not months.
Work environments today are boundary free, and your IWMS should be too. That’s why iOFFICE's robust API let’s you leverage and connect with other systems already in place like HR, ERP, IT, Sales, or the newest technology to help you get the highest level of accuracy and integrity from your data, for better planning.
“With iOFFICE, everything is simple. Processing work orders to equip new employees, or to provision those who transfer to different locations with computers and phones, is all so much easier than it used to be. I simply log in, create a work order, save it in PDF with the touch of a button in iOFFICE, and click to attach it to a Service Desk ticket managed by the IT Service Desk system (also a cloud-based service solution), add a quick description, click on the date and hit send. This triggers a workflow that I don’t have to actively monitor or process manually to completion. It’s that simple! It saves time and delivers faster results.”
-Jodi Parrott, IIDA, LEED AP, Senior Staff Facilities Planning Analyst for FBL Financial Group, Inc.