How is office hoteling different from other agile workplace practices?
Desk hoteling: Before employees come into the office, they can reserve the workspaces they want to use for the day. Once they arrive, they can head straight to their requested workspace and set up shop. Businesses that adopt a hoteling approach to the agile work environment have the benefit of allowing employees to pick and choose from a variety of workspaces.
Hot desking: Employees can choose from any available space at one of several shared workstations on a first-come, first-served basis without having to make a reservation in advance. To prompt further communication and collaboration, they are encouraged to rotate their seating arrangements on a regular basis.
Activity-based working: Employees are encouraged to select spaces based on the specific tasks they plan to accomplish. This means team members could use a combination of reservable spaces — like large conference rooms or individual workstations — and open-use areas — such as lounges, cafeterias, or huddle rooms — throughout the day.
How OFFICE hoteling software can help
Office hoteling software makes room management easier. It helps you:
- Empower your employees
- Adjust to a dynamic work environment
- Increase in-office productivity
- Gain insight into space utilization
- Streamline room management
- Monitor space for high occupancy levels
- Maintain physical distancing practices
- Create a safe, healthy office environment
Office hoteling software benefits
remote and flexible check-in options for guests and visitors
Using office hoteling software, employees can easily see and reserve available workspaces. They can access the information they need to decide where they want to work from their desktop, mobile devices, or room displays. And with a map of the floor plan, they know exactly how to navigate the space so they don’t have to spend time searching. When employees return to the office, they’ll do so via a phased re-entry and will likely have more flexible schedules. Many employers will stagger occupancy using alternating shifts. Hoteling software can help smooth the transition back to the office. It eliminates the uncertainty of where employees will sit and, when coupled with sensor technology, can help reassure them that the space is properly sanitized prior to their arrival.
When facility managers know which spaces are being used, you can allocate resources intentionally. Real estate costs are typically a business’ second-largest expense, so it’s important to minimize waste and maximize value. Smart resource management helps companies avoid spending time and money where they’re not needed and refocus their efforts where they will make an impact. For today’s workplace, this is especially critical. With less available space, real estate costs are a concern. As the workforce comes back to the office, there will be more cleaning and sanitizing measures to protect employees. When you know which spaces have been used, you’re able to make the right spending decisions and redistribute your budget for stronger and more frequent cleaning.
Improved space utilization
Whatever real estate you occupy, maximizing your space is a priority. Office hoteling software automates your space management processes, by notifying you when spaces are reserved. That way, you have enough time to prepare the workplace as needed. Another major benefit of hoteling is that it helps you stay ahead of changing needs and make proactive, informed space management decisions. With access to real-time and historical data, workplace leaders can use office hoteling software to optimize your footprint and identify ways to cut real estate costs.
Through hoteling practices, workplace leaders can gain key insights into occupancy rates and how employees are using spaces, then adjust as needed. The insights gained from hoteling software allow leaders to tackle evolving needs in the workplace, such as modifying seat assignments or re-configuring furniture depending on the number of employees working from the office. That gives workplace managers the ability to keep the office running smoothly. During and following the COVID-19 pandemic, organizations will need to capture and analyze data to identify the best way forward. Whether it’s having the necessary equipment, sending maintenance staff to complete work orders, or keeping an eye on which spaces provide the most value to employees, how you operate today determines where your company is going tomorrow.
By combining desk hoteling software with the capabilities of other technology, such as motion sensors, you gain a holistic view of your space. Integrations help you go beyond seat assignments and real-time space utilization to achieve potential long-term advantages and develop successful strategies. Plus, with calendars and chat platform integrations, employees can automatically receive notifications with the information they need, keeping them informed and ready to work.