Space Management Trends
Several factors are changing the way organizations set up their physical spaces. The shift toward a more agile workplace is a key driver.
Here are some of the biggest space management trends you should have on your radar as a workplace leader:
1. The Agile Work Environment
With the realization that employees no longer spend the majority of their day at their desk—or even at the office—workplace leaders are implementing flexible strategies that make better use of their real estate.
These include activity-based working, hot desking and hoteling.
Activity-Based Working (ABW)
In an activity-based working (ABW) environment, employees are encouraged to move around based on the work they’re doing. They can reserve a small, private office if they need to concentrate on deep work, book a conference room for a large meeting or find a collaborative space for more informal brainstorming. This gives employees more control over their workplace, which benefits everyone. According to the most recent Steelcase Global Report, 88 percent of highly engaged employees feel they have control over their work experience, while only 14 percent of highly disengaged employees feel the same.
The latest telecommuting statistics from Global Workplace Analytics show employees spend 50-60 percent of their time away from their desks. Office hoteling allows employees to schedule the workspaces they want to use on a particular day before they arrive. Hoteling makes it easy for employees who work from home to visit “home base” and collaborate with their colleagues.
Hot desking allows employees to choose from any available space at one of several shared workstations. Employees are encouraged to rotate their seating arrangements on a regular basis. Hot desking is a good fit for companies that offer work-from-home options or flexible working hours. This provides more open space at the shared workstations, increasing the chances that this new office design will succeed.
2. Reconfigurable Space
To keep up with rapid growth, more organizations are using office furniture and design elements that can be easily reconfigured to accommodate new employees or changing needs. This is especially common in fast-growing industries like oil and gas, healthcare and pharmaceuticals.
3. Advanced Space Forecasting
Rapid growth also makes it even more important to have accurate, real-time data available on your space inventory. Monthly headcounts and spreadsheets just don’t cut it anymore. It’s critical to have space management software that integrates with real-time data sources—like IoT sensors—and also offers advanced space forecasting capabilities.