Facility Managers Get First-Ever Mobile App for Reservations

by Tiffany Bloodworth Rivers on October 24, 2013

OpenSpace from iOffice empowers Facility Managers and their employees with an easy app for booking room reservations, coordinating bookings, scheduling new functions, and more — all from their smartphone, tablet or desktop.

Houston, TX (October 24, 2013) – Continuing its mission to make facilities management easier with innovative software, iOffice is proud to announce the world’s first mobile app designed specifically for making and managing reservations on smartphones and tablets: OpenSpace. This first-of-its-kind app brings the power of mobile management to commercial real estate and other facility professionals.Mobile_Reservation

A key revolution in the facility management field, OpenSpace makes it possible for managers to boost occupancy, make better use of facility assets and offer greater flexibility to their workforce — all from the handheld convenience of a mobile device. For many facility professionals, the new app comes as a long- awaited relief in an industry that hadn’t quite kept up with the mobile trend.

“As the number of smartphones continues to increase and mobile apps play an ever-growing role in the way people conduct business, we knew the time was right for a mobile solution for facility reservations,” said Don Traweek, iOffice cofounder and CEO.

But even though OpenSpace was designed with the Facility Manager (FM) in mind, its most beneficial use may be for the FM’s clients, customers and employees, who can also use the app to make instant reservations in real time. This is especially important given that many facility employees work off-site or on the go and may need to schedule new events quickly or at the last minute. OpenSpace helps facilities become less reliant on slower and outdated means of communication like telephone, desktop logins or even email. Now, any authorized user can make an instant reservation just by opening an app.

OpenSpace is designed to offer a robust slate of enhanced reservation features for “smarter booking,” including the ability to:

  • View available spaces and locations in real time

  • Modify existing reservations
  • Invite guests or add new participants
  • Automatically add OpenSpace reservations to a desktop or smartphone’s calendar app
  • Request room-related services, such as A/V equipment setup, or facility maintenance
  • Search by date, time, room type and capacity

  • Get turn-by-turn directions to any facility space, including miles and minutes to destination
  • Receive email reminders

  • Send information directly to operations management for fluent communication

  • Generate robust reports about room usage and occupancy rates

And while OpenSpace was created to meet the industry’s growing need for an all-in-one mobile app, the software is available for desktop use as well, empowering facilities to coordinate reservations between in- office managers and on-the-go employees with a single, user-friendly application.

“Our clients embrace technology and we want to make sure we are continually providing them with innovative tools to make their jobs better,” Traweek said. “Whether our customers prefer a mobile application or a desktop version, we want to make our products available in the way that is most helpful to them.”

Research shows that as much as 50% of companies’ overall office space stays vacant throughout the year. iOffice hopes to give those companies a bigger return on their real estate investment. With OpenSpace, facilities can substantially reduce their amount of double-booked rooms, reservation redundancies and unused space.room reservation app available on tablets

For iOffice, OpenSpace is just the latest in a long line of software solutions aimed at making event coordination & facilities management simpler with cost-effective, web-based systems. The company’s customers are already embracing the OpenSpace room reservation app, which is available in the Apple iTunes Store for iPhone & iPad and through Google Play for Android. OpenSpace is designed for companies using the iOffice suite of software products for facility managers and requires an iOffice login, which companies can affordably acquire by visiting iOffice online.

About iOffice

Founded in 2002, Houston-based iOffice is one of the fastest-growing facility management software companies in the country. Dedicated to developing smarter ways for Facility Managers, Commercial Real Estate Executives and Office Managers to do their jobs, iOffice provides a robust and cost-effective portfolio of desktop software and mobile apps that can be customized to meet any company’s specific budget and needs. iOffice’s proprietary SaaS-based Integrated Workplace Management System (IWMS) is used by countless industries and more than 1,800 customers around the world, a client base that now includes corporate leaders like Home Depot, Hess and Associated Bank, among others.

For more information, visit www.iofficecorp.com.


Tiffany Bloodworth Rivers

Tiffany covers leadership and marketing topics and enjoys learning about how technology shapes our industry. Before iOFFICE, she worked in local news but don't hold that against her.

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