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ioffice

Visitor Management System

Ensure visitors feel safe, supported, and secure

Explore how iOFFICE’s visitor management system sets the right tone from the moment a guest steps inside your workplace.

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Provide A Great Experience for Your Visitors

First impressions mean everything

Provide job candidates, clients, and other office guests with a seamless experience from start to finish.
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What Is A Visitor Management System?

Protect employees with security protocols

Visitor management software is a digital system companies use to register and track each guest entering their facilities. The efficiency, security, and personalization of a visitor management system enhances the total visitor experience.

Visitor management software also defends your workplace against potential security threats by requiring digital registration. 

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Register visitors in advance

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Guests can check-in via mobile

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Hosts are notified when guests arrive

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Guests check out when leaving

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Run analytic reports to explore visitor trends

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Visitor Management System Features

Make your check-in process efficient, accessible,
and welcoming

Eliminate wasted time and crowded lobbies without ignoring the importance of office security or the need to make a good impression.

Touchless visitor check-in

Speed up visitor check-in time and reduce congestion in your lobbies by providing guests with a QR code they can use to complete the check-in workflow from their personal device. This also eliminates the need for shared touchscreens. 
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Visitor pre-registration

Pre-register guests directly from their email inbox or using the reservations module to send meeting details, parking information, office directions, wifi password, and other important information prior to their visit.
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Host notifications

Native integrations with Slack, Outlook, and iOFFICE Hummingbird notify hosts as soon as guests check-in, reducing subsequent wait times.
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Custom visitor types

Prompt distinct workflows to contractors, interviewees, vendors, and other types of visitors so they can sign custom contracts or answer specific questions.
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Watchlists and badge printing

Alert admins about important check-ins, such as when a VIP visits or an unwanted visitor attempts to gain access to your office. Print badges automatically so employees know who is visiting and where they should be. 

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THE BENEFITS OF A VISITOR MANAGEMENT SYSTEM

Deliver an exceptional visitor experience

Our visitor management solution helps you make smarter business decisions with real visibility and tools to apply real-time data in context. That way, it's simple to solve even the most complex workplace challenges.
Easy check-in
Safe and secure
Communications
Contract tracing
Visitor trends
Bridged connections
Greater possibilities
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Easy check-in

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Streamlined check-in process

Office guests often arrive for scheduled meetings only to line up and wait. Visitor management system software eliminates these headaches. Connections to service kiosks and iPads makes it easy for guests to pre-register, with arrival notifications sent to the appropriate employees. And with forms saved to the database, you can welcome back returning visitors with personalized messaging.

Safe and secure

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Keeps your office secure

From overly eager vendors to competitors looking to get inside information, unwanted visitors are a common issue in the workplace. With manual sign-in sheets at the front desk, protecting employees and other visitors becomes a challenge. By allowing employees to provide visitor information ahead of time, visitor management systems help avoid this confusion and keep the workplace secure.

Communications

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Manage pre-visit communications

Thanks to visitor management system software, you can start to establish a positive relationship with a visitor before their arrival. With all of the visitor information easily accessible and archived, employees can stop on top of documents and details to send guests ahead of time, which creates a more personalized, productive visitor experience.

Contract tracing

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Contact tracing with organized digital logs

Say goodbye to the days of paper logs. By maintaining digital records of everyone that visits your workplace, you’ll have an easier way to contact individuals in the case of an incident as well as know if someone is still in the building at the end of the day.

Visitor trends

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Analyze office visitor trends

Which kinds of visitors are coming into your office? Which lobby are they using most often? Easily find these answers with iOFFICE visitor management software. From these insights, you can take action to streamline the guest experience and manage who comes into your buildings.

Bridged connections

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Connect the people, places, and things in your workplace

Implementation and adoption of iOFFICE is easier than ever thanks to our integrations. Working with the tools you’ve already invested in, our software enables employees to use their favorite workplace applications such as Slack, Google Calendar, Outlook, and more to pre-register guests and receive arrival notifications.

Greater possibilities

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Expand the possibilities of your workplace

It’s time to offer a more advanced way for visitors to engage with your workplace. Our visitor management system helps leaders of IT, facilities, and human resources work toward a brighter future. Optimize the visitor experience through wayfinding, room scheduling, desk booking, and more.

Lobby legwork

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Empower lobby managers to focus on other tasks

Lobby managers have a lot of logistics to manage, so finding ways to lighten their workload is beneficial. Self-service check-in flow, automatic badge printing, and host notifications streamline day-to-day efforts, giving lobby managers more time to focus on keeping your office secure.
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WHY VISITOR MANAGEMENT SOFTWARE

Why should I use iOFFICE?

You need a proven, reliable partner who understands the challenges of modern workplace management. Our team has been a leader in workplace technology since 2002. Today, we have more than 8,500 global customers across our four brands. Discover what sets us apart.
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Cloud Based

56% of customers chose iOFFICE to improve their operations based on its flexibility.
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Easy to Implement

52% of customers said it took less than five months to implement iOFFICE.
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User Friendly

96% of customers said iOFFICE was easier to use compared to other workplace management solutions.
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Faster ROI

52% of customers saw a return on their investment within the first three months.

Related visitor management resources

Enjoy our recommended collection of resources that will help you on your journey to building intelligently agile workspaces that are loved by the future of work.

BLOG ARTICLE

How to Create A Great Workplace Visitor Policy

A workplace visitor policy ensures everyone who comes to your office has a consistent experience, no matter who they’re coming to see. It also helps clarify expectations...

READ ARTICLE
BLOG ARTICLE

5 Things That Will Immediately Improve Visitors Experience

Think about the last time you had a bad experience as a visitor to a facility: Maybe you felt unsafe about giving out your information while checking in, the person greeting you wasn’t helpful...

READ ARTICLE
FEATURED WEBINAR RECORDING

How Do You Manage Visitors as Office Reopen?

This webinar shows you how iOFFICE can help you keep everyone safe once you start welcoming visitors back into the office.

ASSESS RECORDING
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