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Meeting room booking system

Help employees reconnect as they return to the office

By implementing meeting room booking software, you’ll eliminate scheduling conflicts that disrupt collaboration and put empty meeting rooms to work.

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Simplify conference room booking

Support face-to-face collaboration

Give your employees room for their best ideas to grow, with the assurance they have the tools and technologies they need.

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WHAT IS ROOM BOOKING SOFTWARE?

Welcome back employees with a room reservation system

After months of working from home, employees are looking forward to much-needed facetime with coworkers in the office. And that means having the space to bridge these connections.

A room reservation system brings order to chaotic room management. With a real-time view of room availability and the ability to book meeting rooms at or away from their desks, employees have the support they need to enable seamless, efficient, and safe collaboration.

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Visualize the office as you explore and reserve space

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Set conference room capacity

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Easy and fast solution for finding and reserving

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Require check-in to hold reservations

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Analytic reports with insight into room use

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Meeting Room Booking System Features

Flexible meeting room reservations that fit into everyone's workflows

Reserve a meeting room from kiosks, smart phones, desktops, email plugins, and room panels.

Search for rooms on a visual floor plan

Help employees quickly find, reserve, and get to conference rooms with digital floor plans from Space Module.
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See room availability instantly

Eliminate endless wandering while looking for rooms with real-time availability status on booking surfaces or digital room displays.

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Coordinate additional services while managing room reservations

Generate service request tickets for the rooms you reserve to request cleaning, AV equipment repair, catering, or seating configurations.

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Integrate with Slack and Outlook for booking notifications

Native integrations with popular workplace technology removes friction and recaptures productivity.

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THE BENEFITS OF ROOM BOOKING SOFTWARE

Make meeting room booking better for everyone

Help employees easily access the rooms they need, while maximizing use of your office's space.
Increase Productivity
Gain Usage Insights
Employee Experience
Calendar Integrations
Room Displays
Occupancy Sensors

Increase Productivity

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Increase Meeting Productivity

The double-booking of a meeting room can be a frustrating experience for employees. Whether they choose to hunt around for another space to use or opt to reschedule the meeting, both scenarios are a productivity killer. Room reservation problem solves this issue by providing employees with a real-time view of room availability.

Gain Usage Insights

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Gain Insight into Space Utilization

When employees struggle to find available rooms in the workplace, there are two potential explanations. It could be that there is lack of space, or that the majority of the workforce wants to use the same areas. Room reservation software can help you decipher what’s the cause of your space shortage and plan actionable improvements.

Employee Experience

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Improve Employee Satisfaction

During any point of the workday, employees may need to schedule a last-minute meeting or simply want a change of scenery. It’s important that the right technology is in place to support these needs. Finding and reserving spaces via room reservation software provides an efficient solution—far more so than wandering around a corporate campus to find available areas.

Calendar Integrations

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Book rooms & resources in Outlook or Google Calendar

You get to choose which is right for your organization: your employees can book rooms through your company calendar while you track the utilization and insights in iOFFICE. Or they can book rooms through iOFFICE and the reservation will automatically sync to their calendar.

Room Displays

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Room displays that help meetings run on-time

Provide your workforce and visitors the ability to understand meeting room status and make new reservations while at the space. Considering it's not always easy to find a time when everyone is available, this convenient option lets you seize the moment as it happens.

Occupancy Sensors

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Improve meeting room efficiency with occupancy sensors

Integrate with occupancy sensors for tracking utilization and auto-reserving impromptu meetings or auto-canceling unattended meetings. While eliminating "ghost" bookings, you'll have the insights to ensure employees have convenient access to the meeting rooms that best suit their needs.
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WHY ROOM BOOKING SOFTWARE

Why should I use iOFFICE?

You need a proven, reliable partner who understands the challenges of modern workplace management. Our team has been a leader in workplace technology since 2002. Today, we have more than 8,500 global customers across our four brands. Discover what sets us apart.
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Cloud Based

56% of customers chose iOFFICE to improve their operations based on its flexibility.
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Easy to Implement

52% of customers said it took less than five months to implement iOFFICE.
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User Friendly

96% of customers said iOFFICE was easier to use compared to other workplace management solutions.
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Faster ROI

52% of customers saw a return on their investment within the first three months.

Related room booking resources

Enjoy our recommended collection of resources that will help you on your journey to building intelligently agile workspaces that are loved by the future of work.

BLOG ARTICLE

What Do You Need From Your Meeting Room Booking System Now?

In-person meetings (and the meeting room booking system you use to set them up) might seem like a distant memory.

READ ARTICLE
BLOG ARTICLE

The Secret To Eliminating Conference Room Booking Conflicts Forever

Conference room booking should be the easiest part of your day. Unfortunately, it becomes a source of frustration and conflict all too often.

READ ARTICLE
BLOG ARTICLE

Why Do People Ignore Conference Room Booking Etiquette?

You know that awkward moment when you walk your client across the office only to discover the sales team is meeting in the room you reserved?

READ ARTICLE
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