Pens, paper, toner, coffee, even hand sanitizer — how do you make sure office supplies are stocked, but not wasted? Ordering ad-hoc can work for some small businesses, but a lack of predictability adds to the overall operating expenses.
Printer cartridges can cost upwards of $60. This may not seem like a lot, but when you’re talking about an enterprise with multiple locations and hundreds of printers, these costs can add up. While some of these devices go unused, others are continuously running out of paper and ink. Accounting for this, you may not need to order 100 new printer cartridges when there are a lot laying around unused throughout the campus. This makes the difference between spending versus saving tens of thousands of dollars each year.
While an overabundance of inventory is an issue, the same can be said for always running out of office supplies. If you’re unsure of how often people are using your assets, you’re apt to not order frequently enough or not order a sufficient amount to meet demands. When shelves aren’t well-stocked — whether it’s a shortage of printer paper or coffee — employees are left frustrated and facility managers can’t work as efficiently.
When you make one-off purchases instead of investing in bulk or analyzing your use to predict ordering, it can create hiccups that lead to teams being unable to print or mail going undelivered to clients. Avoid this headache with an inventory management system that gives you a reliable cadence for reordering items based on usage, and the data to see where costs are increasing.