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ROOM RESERVATION SOFTWARE

The Room Reservation Software allows more efficient use of space assets and more flexibility for the workforce.

Real estate is a company's 2nd largest expense (right behind talent) but unfortunately nearly 50% of your office space is vacant at any given time. This can be the result of the lack of a space management tool to track occupancy or it could be that your workforce is mobile and not in the office full-time. Another challenge is scheduling conference and meeting rooms. In many cases, Outlook is used to create meetings and invitations, but this leaves out a critical step of actually reserving the space and associated services and assets.

KEY FEATURES

Room Reserviation

ROOM RESERVATIONS

Search and reserve ANY type of space. Book a desk, conference space, collaboration space or quiet space. Invite guests from your address book or other portal users. Schedule meetings linked to calendar. Coordinate additional services such as special room configuration or AV equipment.

Mapping and Wayfinding

MAPPING AND WAYFINDING

Get maps to external or internal room destination.

Multiple Reservation Options

MULTIPLE RESERVATION OPTIONS

Search and reserve rooms via smartphone or desktop via the iOFFICE reservations queue or floor maps. Integrate with MS Outlook or Google Calendar to book meetings but also reserve space. Real-time updates ensure the calendaring system, the iOFFICE desktop queue and mobile app are all in synch.

Robust Reporting

ROBUST REPORTING

Generate reports to track conference room usage and more. Manage actual utilization based on check-in and check-out via QR code, scan or email verification.

A ROOM RESERVATION SYSTEM THAT ENABLES YOU TO LEAD THE FUTURE OF THE WORKSPACE.

The iOFFICE room reservation module allows your workforce to reserve the type of space they need when they need it resulting in better use of your space assets and more flexibility for your workforce.

COMPLETE PORTAL INTEGRATION

The iOFFICE room reservation software is integrated with the portal data backbone so that updates and changes are universally shared providing a complete office and facilities management suite. Workflow integration with other modules is also available.  Please see below for integration details.

Room Reservation Software Demo

THIS INCLUDES

  • SPACE MANAGEMENT MODULE INTEGRATION

    SPACE MANAGEMENT MODULE INTEGRATION

    Allows reservable and reserved space status to be viewed in real time. Reservations can also be made from the floor maps by clicking the “make a reservation” button on the reservable space.

  • SERVICE REQUEST MODULE INTEGRATION

    SERVICE REQUEST MODULE INTEGRATION

    Allows tickets for auxiliary meeting services like configuration, furniture, A/V equipment etc. to be automatically created for dispatch and tracking.

  • Visitor Management

    UPCOMING VISITOR MANAGEMENT MODULE INTEGRATION

    When guests arrive at your facility, they will be greeted and directed seamlessly to their meeting.

COMMON 3RD PARTY SYSTEM INTEGRATIONS

  • Calendaring Systems: Use MS Outlook or Google Calendar to create meetings and invite guests and with iOFFICE the space can be reserved and space utilization, tracked. In addition, users have the expanded option of booking meetings through the iOFFICE desktop or mobile app.
  • Digital Signage: Get real-time updates to room kiosks. This provides users the ability to understand room status and make new reservations at the room, through the calendaring system or through the iOFFICE desktop or mobile app.
Room Reservation Software eBook

RESERVATION BROCHURE

Learn how the iOFFICE room reservation module will allow you more efficient use of space assets and more flexibility for your workforce.

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Room Reservation Software Video

WATCH VIDEO

Book your office while out on the road, schedule an afternoon conference room, along with a quiet room to get work done in the morning, all with a few taps from the iOFFICE OpenSpace app.

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Room Reservation Software Demo

SCHEDULE DEMO

iOFFICE is the only all-in-one facility management and office services software platform that helps 1,200+ organizations run their buildings smarter.  Let us help you too.

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REQUEST A DEMO

Room Reservation Software Demo
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