Real estate is a company's 2nd largest expense (right behind talent) but unfortunately nearly 50% of your office space is vacant at any given time. This can be the result of the lack of a space management tool to track occupancy or it could be that your workforce is mobile and not in the office full-time. Another challenge is scheduling conference and meeting rooms. In many cases, Outlook is used to create meetings and invitations, but this leaves out a critical step of actually reserving the space and associated services and assets.
Search and reserve ANY type of space. Book a desk, conference space, collaboration space or quiet space. Invite guests from your address book or other portal users. Schedule meetings linked to calendar. Coordinate additional services such as special room configuration or AV equipment.
Get maps to external or internal room destination.
Search and reserve rooms via smartphone or desktop via the iOFFICE reservations queue or floor maps. Integrate with MS Outlook or Google Calendar to book meetings but also reserve space. Real-time updates ensure the calendaring system, the iOFFICE desktop queue and mobile app are all in synch.
Generate reports to track conference room usage and more. Manage actual utilization based on check-in and check-out via QR code, scan or email verification.
The iOFFICE room reservation module allows your workforce to reserve the type of space they need when they need it resulting in better use of your space assets and more flexibility for your workforce.
The iOFFICE room reservation software is integrated with the portal data backbone so that updates and changes are universally shared providing a complete office and facilities management suite. Workflow integration with other modules is also available. Please see below for integration details.
Allows reservable and reserved space status to be viewed in real time. Reservations can also be made from the floor maps by clicking the “make a reservation” button on the reservable space.
Allows tickets for auxiliary meeting services like configuration, furniture, A/V equipment etc. to be automatically created for dispatch and tracking.
When guests arrive at your facility, they will be greeted and directed seamlessly to their meeting.