Let’s start planning
Five simple steps to a safer workplace
Keep your employees safe
We engineered a smart workspace planning tool so you can help employees share desks, not germs.
Demonstrate your commitment to safety, protect your workforce, and restore employee confidence by:
- Preventing overcrowding in your office
- Increasing the distance between workspaces
- Identifying and converting potentially unsafe areas, such as small conference rooms
- Communicating updates via mobile notifications
Reduce conference room capacity
- Safely limit activity in conference rooms and other spaces
- Calculate conference room seating capacity and how much distance you want between individuals
- Get smart recommendations that label your spaces as “Safe,” “Unsafe,” “Convert to Office,” or “Reduce Capacity”
Reassign seats and group employees into shifts
- Create alternating shifts to maximize space
- Group employees by status — such as essential in-office or remote
- Create move requests that assign them to their spaces
Create circles of safety
- View scenarios by space or by employee to compare and adjust floor plans
- Set safe distance parameters with “distancing circles”
- Click the floor plan to see recommendations based on your set minimum distance between desks
Measure the distance between two points
- Know the width of your hallways and stairways so you can help employees safely navigate them
- Measure the distance between two spaces with a simple click
- Get dynamically generated recommendations when the space doesn’t meet your safety requirement
Manage traffic flow, mark key features, and automate cleaning requests
What our clients are saying...
I highly recommend iOFFICE to anyone who is looking for a solution to elevate their workplace. It's amazing to work with a provider who values your input and actively works to satisfy the customer.
Let’s start planning
Simple experience and peace of mind
in your office or workplace
Manage workplace contact tracing
by knowing who sat where, when
Reduce touch points
on shared surfaces with Hummingbird mobile app check-in, room and desk booking, and alerts
Create healthy workspaces
that help employees do their best work
What is strategic space planning?
How much could you save by condensing your available workspace and increasing remote work? How much more space will you need if you plan to increase distance between workstations or repurpose conference rooms into limited-capacity areas? Strategic space planning helps you run these scenarios before you move a single desk so you can make the best use of your real estate.
What’s the difference between social distancing and physical distancing?
While social distancing is the most commonly used term, many corporate real estate, workplace experience, and health leaders such as the WHO advocate for using alternates like physical distancing, spatial distancing, or safe distancing since human connections are more important than ever.
To manage social distancing in the workplace, businesses are adjusting the minimum distance between desks to help keep employees safe. With a strategic space planning feature like Space-Right, you can automatically reconfigure your floor plans, see the impact of potential changes before you make them, and stagger arrival times.
Why should I care about social distancing in the workplace?
While social distancing in the workplace became the norm during the COVID-19 pandemic, the ability to forecast occupancy scenarios is a powerful tool for the long term.
Whether you own or lease space, or occupy a single floor or campuses around the world, strategic space planning helps you scale your workplace with your business.
How does Space-Right create recommendations?
Our smart algorithm compares the minimum distance you set between employees to the distance between spaces on your floor plan. Based on the capacity for each area, it then labels spaces as Safe, Unsafe, Convert to Office, or Reduce Capacity.
Space-Right acts as a conference room capacity calculator. It flags any spaces where the conference room seating capacity doesn’t allow for the required distance between people (such as a room that measures 120 square feet but is designed to seat four people).
Because the algorithm measures from the center, and because occupants take up some of the space, the 6-foot distancing setting actually equates to a bit less than 6 feet. That’s why our recommended default measurement is 12 feet.
Related Space-Right™ resources
Enjoy our recommended collection of resources that will help you on your journey to building intelligently agile workspaces that are loved by the future of work.
Plan Safer Spaces With These New Features
We’ve made it our mission to help you reopen your workplace with confidence. That’s why we’ve made updates to our Space-Right™ office space planning feature, based on customer feedback.
How To Plan A Safer Workplace
This isn't just the new normal — it's the new frontier. Discover how to implement best practices for physical distancing, manage contact tracing, sanitization, and plan for the future.
Reimagining the Workplace
In this webinar recording, Mike Petrusky and Simone Fenton-Jarvis, Workplace Consultancy Director at Ricoh UK, discuss the four phases of reimagining and relearning the workplace in a pandemic.