Conference Room Digital Signage and Room Kiosks: Why Your Office Needs It

by Glenn Hicks on May 1, 2017

Conference room digital signage and room kiosks are critical to streamlining office productivity. Imagine your top client has just requested an on-site meeting. You immediately go to reserve the best conference room in your building to ensure a comfortable and productive meeting. But when you check the dry erase board used for reservations, you find the room is booked. You spend at least a half-hour trying to reserve another room, but you can’t find one that hasn’t been claimed.

Example of people in conference room with conferernce room digital signage

Tired of walking around reading hastily scrawled marker boards, you track down an office manager to ask what’s available. Finally, after reserving a slightly more cramped room and holding the meeting, you find out that the original booking was canceled and you could have used the conference room you wanted from the start.

Sound frustratingly familiar? 

This type of problem happens every day to thousands of employees who don’t have the benefit of a digitized workplace. It’s costing businesses time and money, making a bad impression on new ad existing clients and hurting employee satisfaction. Employees must navigate cumbersome, outdated systems instead of focusing on work that really matters. The good news is conference room digital signage and room kiosks can make these processes easy, fluid and attractive.








The Benefits of Room Kiosks

From reserving a space to checking into a meeting, room kiosks help create a more fluid workspace. When coupled with iBeacon technology, room kiosks can also passively track space utilization and control things like temperature and lighting to provide an optimal meeting experience.

There has been a recent surge in the popularity of interactive kiosks. According to a Kiosk Benchmark Study, “60 percent of consumers under the age of 35, 47 percent of consumers 36-50 and 42 percent of consumers over 51 always or usually opt for self- service.” When paired with room reservation software, a room kiosk supports autonomy and employee satisfaction.

Do You Really Need Conference Room Digital Signage?

When it comes to budgeting for your workspace, conference room digital signage seems more like a “nice to have” than a “need to have.” But this solution can help streamline your office, promote productivity and is an integral part of your organization’s evolution to the workplace of the future.  

The transformation to conference room digital signage is everywhere. We see vibrantly colored screens replacing static advertisements on billboards, announcing events in hotel lobbies as guests check in, helping hospitals communicate with their patients and spreading educational information on college campuses.

Successful companies are using digital signage in concert with room kiosks to create a more cohesive digital experience. From alerting employees when a reserved meeting space is available to communicating important announcements, digital signage helps loop in the entire team. So while this solution may not seem crucial to your organization’s success, its benefits will only grow as the inevitable transformation to a digital workplace continues.

Workers are becoming more dependent on technology and expect their employer to stay ahead. By implementing these room kiosks and conference room digital signage solutions, you can help your team work smarter and adapt to the workspace of the future before your competitors get there first.


Glenn Hicks

A member of the Business Development team, Glenn has years of experience with business process improvement on the Commercial Real Estate and Facilities Management sides.

Capterra Ratings: ★★★★★ 4.5/5