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What Facility Management Apps Are Essential To Your Morning Routine?

by Hai Falor on December 3, 2018

For a modern-day facility manager, there is no “typical” day.

Today’s crisis could be tomorrow’s follow-up email. Still, many facility managers have a typical morning routine they follow to set themselves up for success.

They check the same areas, make the same lists and use the technology—including facility management apps. On a recent webinar, we asked attendees what facility management apps are essential to their morning routine.

Here’s what they told us.

5 Essential Facility Management Apps

Messaging Apps - 73%

Messaging apps keep us all connected and enable collaboration, so it’s not surprising that this was the most popular answer.

With more employees working across multiple locations and even working remotely, these apps are more important than ever.

Some of the most popular messaging apps include:

  • Google Hangouts
  • Slack
  • Microsoft Teams

Productivity Apps - 47%

Today’s facility managers are responsible for overseeing everything from restroom maintenance to workplace technology. Productivity apps help facility managers prioritize their tasks for the day and keep track of all their projects.

Productivity apps range from free note-taking and list apps to more in-depth project management software. The more advanced options can even connect to your integrated workplace management system (IWMS) and allow you to automate key functions such as capital planning, funding, bidding, cost and resource management.

Examples include:

  • Trello
  • Evernote
  • Basecamp
  • Planview

Room Reservation Apps - 47%

Facility managers are most often responsible for resource scheduling, which includes making sure there are enough workstations and meeting rooms to accommodate everyone.

With the average employee now spending more than half their day away from their desk, the ability to reserve rooms is more important than ever. Room scheduling apps make it easy for them. These apps include:

It’s tempting to go with the free tools for room scheduling, but they aren’t without their flaws. For instance, tools like Google Calendar and Microsoft Outlook only allow you to book meeting rooms, not other types of space. They also allow rooms to be double-booked and don’t offer insight into meeting room assets or space utilization. They also don’t connect to facility maintenance software, so you can’t adjust your cleaning schedule based on usage.

Fortunately, iOFFICE’s room reservation software integrates with Google Calendar, Microsoft Outlook and Slack so employees can still receive notifications about room scheduling the way they are accustomed to seeing them.


Service Request Apps - 27%

Although many facility managers are taking on more strategic roles in business operations and real estate portfolio management, responding to service requests and managing facility maintenance is still an important part of the job.

In a benchmarking survey of U.S. facility managers by Cleaning & Maintenance Management, 35 percent said they were responsible for maintaining 20 or more buildings.

Using facility management software that includes a mobile app makes facility managers much more efficient. They can see service requests as they come in, sort them by type or building and easily see any other essential details.

Employee Experience Apps - 20%

As the “concierge” of the workplace, facility managers play an increasingly important role in the employee experience.

That includes making sure employees have access to the resources and technology they need to be productive. It’s everything from finding a parking space and a desk that’s waiting for them when they arrive to making sure someone fixes the conference room speaker before their next meeting. 

With more workplaces moving to a “free address” model of unassigned desks and employees moving around more often throughout the day, facility managers are recognizing the importance of workplace apps that keep employees connected to their workplace and their colleagues.

Employees can use facility management mobile apps like the Hummingbird EX app to find people, reserve space, request service and receive mail or visitors, among other things.

This improves productivity for both employees and facility managers, who are able to see how people are interacting with the workplace in real time and make adjustments as needed.

Hummingbird Facility Management App

Hummingbird combines the functionality of all these facility management apps into one while offering a solution that enhances the employee experience. But it’s more than an app or a part of your morning routine—it’s a linchpin for your workplace.

Isn’t it time you tried it? Request a demo today.

Capterra Ratings: ★★★★★ 4.5/5

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